Prop DB

Theatrical Inventory Database Management

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The go-to solution for theatres, dance companies, schools, film production companies and rental houses.

PropDB is a cloud-based costume and prop inventory system built for theatres, dance companies, schools, film productions, and costume rental houses. Unlike legacy desktop solutions locked to Windows PCs, PropDB runs in any modern browser, supports multiple simultaneous users, and keeps data securely in the cloud. 

Real Time Collaboration · Any browser · Any Operating System

Features

Platform
Microsoft Access — Windows PCs only
Web-based — any browser, any device
Application Access
None — data on local PC only
Fully web-hosted; access from anywhere

Web Publishing
None
Can be published to your website
Multi-User
Not recommended (data divergence risk)
Built-in multi-user with role-based access
Mobile / Tablet
Not supported
Responsive design — works on phones & tablets
Mac Support
No
Yes — any browser
Android Support
No
Yes — any browser
Linux Support
No
Yes — any browser
Pricing Model
One-time purchase (no ongoing support)
Annual subscription — includes updates & support
Photos Per Item
Up to 6 photos
Unlimited photos
Attachment Support
No
Yes! Attach PDFs and manuals to each record.
Remote Access
Requires 3rd-party hosting at $25+/user/month extra
Included in subscription
(It is 2026 after all)
Backup
Manual — user's responsibility
backup options available
Canadian Data
US-based
Canadian hosting available
Updates
Purchase new version separately
Included in subscription
Who Qualifies

Built for Organizations That Bring Stories to Life

If your organization maintains a collection of physical assets — costumes, props, set pieces, rigging, furniture — you are sitting on an institutional resource that grants can help you digitize, manage, and share.
🎭
Theatre Companies
Non-profit & professional
🎶
Opera Companies
Large & chamber opera
🩰
Dance Companies
Ballet, contemporary, folk

 

🎬
Film Production Companies
Independent & studio
📺
TV Production Studios
Series, documentary, lifestyle

 

🎪
Circus & Variety Companies
Physical performance arts
🏛️
Prop & Costume Rental Houses
Commercial rental operations
🎓
University Drama & Film Depts.
Post-secondary programs
 

🏚️
Community Theatre Orgs
Amateur & semi-professional

🎉
Event Production Companies
Galas, showcases, corporate events

🎃
Immersive Experience Operators
Escape rooms, haunted attractions

🏺
Museums with Costume Collections
Heritage & cultural institutions
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